Admin Assistant needed at Send a Cow Uganda
Send a Cow is a growing and dynamic international development charity providing training and ongoing support to smallholder farmers in six African countries. We give poor families and communities the hope and the means to secure their own futures from the land, in line with our vision of a confident and thriving rural Africa.
In partnership with Light for the World and the Make 12.4% Work Initiative, Send a Cow Uganda is seeking to recruit an Administrative Assistant Intern with a Disability based at our Head Office in Kampala. If you qualify, please send your cover letter together with your curriculum vitae to abenaitwe@light-for-the-world.org by 23rd March 2022 at 5.00 p.m. EAT.
Below is a detailed job description of what the intern will be expected to do:
Position Title
Administrative Assistant Intern.
Reports to
Finance & Administration Manager
Duty Station
Kampala
Key Tasks and Responsibilities
Receive incoming and outgoing telephone calls as and when required.
Receive and attend to visitors whilst they await appointments.
Oversee the maintenance of the switchboard system, notifying the service providers immediately of any problems with the telephone lines or with the operating system.
Ensure that the reception area and the entire office is kept neat and tidy
Maintain a proper filling system at the Country Office.
Maintain communication within the Country Office.
Draw up lists and budgets of office supplies requirements and ensure they are replenished on time
Manage the staff attendance system, by uploading new users, removal of exiting staff, generate monthly reports
Organize logistics for office meetings, functions, retreats, parties.
Generate local purchase orders for all office procurements.
Receive and review invoices for completeness before submitting for payment
Generate procurement requests for stationary and other office supplies at the Head Office
Ensure that all office equipment is engraved and functioning properly.
Organize for repairs and service of all office equipment’s
Coordinate the issuing of items from the store
Receive and verify all items delivered to ensure they fit the required specifications
Any other duties assigned.
Person specification
Education / qualifications
A bachelor’s degree or Diploma in business administration or any related field.
Skills / abilities
Excellent communication skills
Excellent interpersonal skills
Excellent organizational skills
Personal qualities
Have empathy with Send a Cow’s Christian foundation and core values
A team player
Flexible
‘Since its founding, Send a Cow identity and ethos are rooted in the Christian faith. We make space for prayers and reflections, and sometimes make references to God or prayers in meetings. Any individual is welcome to apply whatever their personal beliefs, but we do expect employees to be sympathetic to this faith position.’
‘Candidates will be expected to comply with Send a Cow’s Safeguarding Policy.’
Only people with disabilities can apply for this opportunity. Please indicate your disability in the Curriculum Vitae.
